What health and safety precautions are in place for COVID-19?

The venue is following all local, state, and federal guidelines are we're making adjustments to our layout, seating, meals, etc. to accommodate all current best practices. Visit our COVID-19 safety page for details on how HippoCamp is handling this.

Does HippoCamp offer scholarships?

Yes. HippoCamp 2021 is offering a few full and partial scholarships, including one sponsored by a partner organization. Application deadline is June 15. Details and application link forthcoming.

What if I have dietary restrictions/needs?

We include gluten-free, vegan, and vegetarian options by default in our breakfasts and lunches. When you register for the conference, you will be able to designate any of these or other food allergies, sensitivities or other needs. If needs develop after you register, send an email to conference@hippocampusmagazine.com and we can update your attendee record.

What if I have accessibility requests?

When you register for the conference, you will be able to designate any accommodation requests, such as mobility, nursing, or other needs. If needs develop after you register, send an email to conference@hippocampusmagazine.com and we can update your attendee record.

What meals are included in the conference registration?

  • Breakfast and lunch on Saturday and Sunday; you can view menus within the meal listings on the schedule
  • Opening reception Friday evening – heavy appetizers, iced tea, soft drinks, cash bar
  • Snack and coffee break Sunday afternoon

I am bringing my spouse or other travel companion to Lancaster with me; they won't be attending the conference, but can they join me for meals?

Yes. We offer a few guest meal plan packages. View details on the Attendees page.

Will there be coffee on-site?

We are able to offer coffee/tea during all official meals. Between meals, you can get to-go coffee from the hotel concessions. We do have an afternoon coffee break Saturday and Sunday.

But why aren't there more coffee breaks?

We know everyone loves their Joe. We really do. It's simply cost-prohibitive for a small, self-funded conference like ours, at our current registration rate, to offer continuous coffee. (Explore the menu plans here for more details.)

Can I sell my book(s) at the conference?

Yes. All attendees may sell up to two titles at our conference book sale. You may get more details and/or purchase your space ($10 for one/$15 for two) at our Attendee page.

How do you pick your presenters?

HippoCamp is a for-attendee, by-attendee conference. We operate on an open proposal system; our call for proposals opens in the late summer and lasts through the late fall. Our volunteer programming committee reviews and selects sessions, and we announce the line-up before registration goes on sale. Learn more about submitting a proposal

How is HippoCamp funded?

HippoCamp is part of Hippocampus Magazine and Books, and it's an independent, self-funded conference, supported by registration fees and table rentals alone. In full transparency, this conference is not intended/expected to be a revenue-generator; its main goal is for registrations to cover expenses each year and for any additional fund to support contributor payments and other magazine expenses. Your attendance helps our magazine continue to do what we do.

For questions not answered on this website, email conference@hippocampusmagazine.com.

What is the cancellation and refund policy?

Due to the COVID-19 pandemic and overall fluid nature of the situation, we've relaxed our typical cancellation and refund policy. Requests for refunds before August 7, 2021 will be handled on a case-by-case basis. Please contact conference@hippocampusmagazine.com. No refunds will be given for requests on or after August 8, 2021.